From offer letter to first login.
Staff records, departments, designations and reporting relationships that also drive who can approve what — plus leave, attendance and payroll preparation without the spreadsheets.
What it looks like today.
Onboarding is a relay race
HR creates the file, IT creates the login, the principal assigns the classes — days later, the new teacher still can't sign in.
Approvals depend on memory
Who approves this leave request? It depends on who is around, not on the org chart.
Payroll is a monthly scramble
Attendance, leave and salary structures are reconciled by hand before every payroll run.
Reporting lines that drive approvals.
The org chart isn't a diagram — it decides routing for leave, escalations and visibility.
- 1Create the staff record with role, school and department
- 2Login is provisioned; temporary password sent
- 3Set reporting manager and salary structure
- 4Leave and attendance flow to the right approver
- 5Prepare, approve and publish payroll
- L0Institution Adminowns the institution
- L1Principal / HOSleads a school
- L2HODleads a department
- L3Teachersreport to the HOD
- L4Class Teachersown a class
- L5Students & Parentssee only their own records
Everything needed, nothing bolted on.
Onboarding to a working account
Create the staff record, assign role and school, and the login exists — with a temporary password delivered by email.
Departments, designations & reporting lines
The org structure is data: reporting managers shape approvals, escalations and what each person can see.
Leave & attendance
Leave types, balances and requests routed to the right approver; staff attendance alongside.
Payroll preparation
Salary structures, monthly runs, approvals and payslips — INR-exact, every step audited.
Documents & lifecycle
Contracts, IDs and certificates on the record; transfers between schools and exits handled cleanly.
Permissions that follow the role
HR sees HR; a principal sees their school's staff; a teacher sees their own profile. Enforced on the server.
Common questions.
Only if their role and school scope allow it. Access is scoped to the school unless the role is institution-wide.